Moving Day Checklist

Friday, May 11, 2012

The refrigerator is empty, the boxes are packed, the utility companies are on alert and the movers are on their way.  You have done a fabulous job preparing for your moving day, but what do you need to do now that moving day is finally here?  The following is a checklist of moving-day activities recommended by some of Canada’s seasoned moving companies.

At your old home:

Have snacks and refreshments on hand for the movers as well as friends and family who are helping.

Keep tape, twine, padding and spare boxes available in case of last-minute packing needs.  You might want to keep a basic tool kit handy as well.

Be present when the truck is being loaded and unloaded, and make yourself available for questions from the movers.

Compare your inventory list with the mover’s list and be in agreement on the condition of your possessions before they leave your old house.  Consider taking photographs of particularly valuable or fragile items in case of a dispute.

Oversee the loading to ensure every item on your inventory list makes it onto the truck.

Sign the paperwork with the moving company.  This will include a bill of lading/freight bill, a high-value inventory form and possibly other forms.  Make sure all of the information is correct before you sign, and keep a copy of all paperwork in a safe place for your records.

Record gas, electric and water meter readings.

Do a final walk-through before the moving van leaves to ensure that:

  • All rooms, attics, closets and cupboards are empty.
  • Water, water heater, furnace and air conditioner are turned off.
  • Windows and doors are closed and locked. 
  • Lights are off.

Lock the house on your way out and leave the keys with the real estate agent.

Communicate important information – the address of your new home, driving directions and your cell phone number – to the moving van driver.  Know his or her name and cell phone number in case you need to communicate en route.

At your new home:

Try to arrive before the movers so that you can be available to answer questions and offer direction.

Have snacks and refreshments available.

Review the floor plan of your house with the movers before they begin unloading.  Leave the plan near the entrance to your home to remind the movers where each box and piece of furniture goes.  Again, be available to help direct them.

Check the condition of your furniture and other items as they are placed in your home.  Note any missing or damaged items on the mover’s inventory sheet and report them to the move coordinator.  Also include the note "subject to inspection for loss or concealed damage" on the form before you sign it so that you have recourse should you open a box and find damaged goods inside. Know that when you sign the inventory form, you are confirming receipt of all items listed.  Don’t let the movers leave until you have completed your review of the inventory.

File copies of the moving paperwork in a safe place.

Do not use TVs or other electronic equipment or major appliances you have moved from your previous home until they have adjusted to room temperature.

Record gas, electric and water meter readings.

Check the furnace, water heater, air conditioner and appliances to make sure everything is working.

Contact the utility companies to verify service start dates.

Enjoy your new home!

Sources: Canadian Relocation Systems, HGTV, Move In and Out, Purely Canadian Movers Inc.